Privacy Policy

Last updated: [June 2026]

UK Mental Fitness CIC ("we", "our", "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal information when you visit our website or contact us.

1. WHO WE ARE

UK Mental Fitness CIC is a Community Interest Company focused on supporting physical and mental health and wellbeing.

Contact details: team@ukmentalfitness.co.uk
Address: Plymouth, England, PL5 4PX

1. INFORMATION WE COLLECT

We may collect and process the following information:

• Name (if provided)
• Email address (if provided)
• Telephone number (if provided)
• Information you submit through our contact form
• Technical information such as IP address, browser type and device information
• Information required to respond to enquiries

1. HOW WE USE YOUR INFORMATION

We use personal information to:

• Respond to enquiries and requests
• Provide information about our services and activities
• Manage relationships with service users, partners and stakeholders
• Improve our website and services
• Comply with legal and regulatory obligations

1. OUR LEGAL BASIS FOR PROCESSING

We process personal data under one or more of the following lawful bases:

• Consent
• Legitimate interests
• Performance of a contract
• Compliance with legal obligations

1. HOW WE STORE AND PROTECT YOUR INFORMATION

We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse or disclosure.

1. SHARING YOUR INFORMATION

We do not sell personal information.

We may share information with trusted service providers who help us operate our website and communications. These providers are required to keep your information secure and confidential.

We may also disclose information where required by law.

1. DATA RETENTION

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting and reporting requirements.

1. YOUR RIGHTS

Under UK data protection law, you have the right to:

• Request access to your personal information
• Request correction of inaccurate information
• Request deletion of your information in certain circumstances
• Request restriction of processing
• Object to processing
• Request transfer of your information where applicable
• Withdraw consent where processing is based on consent

To exercise these rights, please contact us using the details above.

1. COOKIES

Our website may use cookies and similar technologies to improve user experience and website functionality.

If we introduce analytics tools in the future, such as website traffic monitoring services, this Privacy Policy and our cookie information will be updated accordingly.

1. DONATIONS

If we introduce online donations in the future, donation processing may be handled by a third-party provider. Any payment information will be processed securely by the relevant provider in accordance with their own privacy policies and security standards.

1. THIRD-PARTY LINKS

Our website may contain links to external websites. We are not responsible for the privacy practices of those websites and encourage users to read their privacy policies.

1. CHANGES TO THIS POLICY

We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated revision date.

1. COMPLAINTS

If you have concerns about how your personal information is handled, please contact us first.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's independent authority for data protection matters.